Winter Closure

The 2020 winter close will be observed from Monday, December 14, 2020, through Friday, January 1, 2021, with the following dates designated as University holidays:

Thursday, December 24, 2020
Friday, December 25, 2020
Friday, January 1, 2021

Regular operations will resume on Monday, January 4, 2021. Except where operations must continue, all areas of H&S are asked to close during this period.

The additional days off with pay may be taken on any typical workday during the close period, not an employee's regularly scheduled day off or a designated holiday.  For the other regular workdays during winter close that are not designated by the University as holidays or paid days off, we recommend employees use the following options to cover closure dates:

• Floating Holiday or Available Personal Time Off (PTO) for 2020 or Accrued Vacation Time
• Time off borrowed from 2021 PTO accrual (24 hours per calendar year, which is prorated for part-time employees)
• Time off borrowed from 2021 Floating Holiday accrual (8 hours per calendar year, which is prorated for part-time employees)
• Time off borrowed from December 2020 vacation accrual, which is normally not available for use until 1/1/21 (up to one month’s accrual is permitted)
• Leave without Pay 

OPERATIONS THAT ARE UNABLE TO FULLY CLOSE

While all areas of the school are asked to close during these three weeks, some areas, including those conducting critical research or providing core infrastructure services, may be unable to fully close due to the critical nature of their work. For exceptions to keep areas open during winter break, please provide details to the HR team to review the exception request by November 20^th . This includes identifying alternate paid days off for those employees who are required to work for operational reasons as long as the days are taken by February 26, 2021.

For H&S Dean’s Office staff, the additional days off with pay will be recorded as follows:
Week of December 14: Monday, December 15 and Tuesday, December 15
Week of December 21: Monday, December 21, December 22, and December 23. 
Vacation/PTO/Floating Holiday must be used on December 16, December 17, December 28, December 28, December 29, December 30, and December 31. For planning purposes, please refer to the calendar below. 

If you have any questions, please contact Cindy Cho at cindyly@stanford.edu or 5-8836.

Week 1

Week 2

Week 3