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Background Checks
Stanford seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must pass a background check prior to starting work at Stanford University.
All TRUE UNPAID positions are excluded from Background Checks UNLESS they work with minors. Effective January 1, 2018, a new California law requires that a written offer of employment must be provided to the candidate before a background check can be initiated.
Non-Academic Staff Background Checks
- Initial Hires - Require a background check unless they fall within the exclusion category (13c) listed in the Stanford University Background Checks Policy
- Rehires are excluded from the background check requirement if:
- The employee was hired PRIOR TO December 1, 2012, with no breaks in service of more than one year, or
- The employee successfully passed a background check AFTER December 1, 2012, and have had no breaks in service of more than one year
- All Unpaid positions are excluded from Background Checks UNLESS they work with minors, then a background check is required
Academic Staff Background Checks
- Initial Hires - Require a background check unless they fall within the exclusion category listed in the Stanford University Background Checks Policy
- Rehires are excluded from the background check requirement if:
- The employee was hired PRIOR TO the dates below with no breaks in service of one year or more:
- November 1, 2013
- Academic Staff-Research
- Librarians
- Instructors
- Teaching Specialists
- March 1, 2014
- Senior Lecturers
- Artists-in-Residence
- Hoover Research Fellows
- June 1, 2014
- Lecturers
- Adjunct Appointments: Professor, Lecturer
- "Acting" Professor appointments for individuals who will not be joining the Stanford faculty
- Professors of the Practice
- November 1, 2013
- The employee successfully passed a background check AFTER the above date for their specified job title, and have had no breaks in service of one year or more.
- The employee was hired PRIOR TO the dates below with no breaks in service of one year or more: