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Forms and Templates
Compensation
All templates last updated March 14, 2024
Employee Relations
- AS-R Non-Renewal Template Letter (updated March 14, 2024)
- Fixed-Term End/Non-Renewal Template Letter (updated March 14, 2024)
- Final Check Calculation Tool (updated 8/23/24)
- Termination/Transfer Checklist (Added 10/29/19)
Hiring
Position Approval, Hire and Modification Requests Form
Onboarding
- AS-R Promotion Letter (updated March 14, 2024)
- AS-R New Appointment Offer Letter (updated March 14, 2024)
- Bargaining Unit Offer Letter (updated March 14, 2024)
- CA Labor Code - DLSE Notice Form 2810.5 (Updated 6/17/24)
- Emergency Contact Form
- Exempt New Hire Offer Letter (updated March 14, 2024)
- Exempt to Exempt Transfer Offer Letter (updated March 14, 2024)
- Hourly Student Employee Sample Offer Letter (Updated 5/9/2023)
- I-9 Form
- Non-Exempt New Hire Offer Letter (updated March 14, 2024)
- Non-Exempt to Exempt Transfer Offer Letter (updated March 14, 2024)
- Non-Exempt to Non-Exempt Transfer Letter (updated March 14, 2024)
- Stanford Application (Updated 5/21/20)
- Temp-Casual Offer Letter (updated March 14, 2024)
Recruiting
Time & Leave
- Pay Periods and Pay Dates
- Timecard Instructions
- Employee - How To: Enter Time and Leave for Non-Exempt, Bargaining Unit, Contingent, and Hourly-Paid Student Workers
- Employee - How To: Enter Leave in Axess Timecard for Exempt Staff
- Supervisor - How To: Review and Approve Employee Timecards in Axess Timecard
- Supervisor - How To: Review Timecards for Part-Time Non-Exempt Salaries Employees
- Timecard Policies - Admin Guide
- Voluntary Meal Period Waiver (one-time request) (Added 10/30/19)
- Voluntary Meal Period Waiver (ongoing request) (Added 10/30/19)
- Winter Closure
Position Management
- AS-R Renewal Letter (updated March 14, 2024)
- BU Step Increase Template (updated March 14, 2024)
- Fixed-Term Extension Template (updated March 14, 2024)
- FTE Change Template (updated March 14, 2024)
- JCRF_UHR Template
- Reclassification Letter Template (updated March 14, 2024)