Forms and Templates

• Disability Brochure for Faculty
• Disabilty Brochure for Staff

• AS-R Non-Renewal Template Letter (updated March 14, 2024)
• Fixed-Term End/Non-Renewal Template Letter (updated March 14, 2024)
• Final Check Calculation Tool (updated 8/23/24)
• Termination/Transfer Checklist (Added 10/29/19)

• Hybrid Work Arrangement Policy
• Out of State Employee/Return to CA Payroll Form
• Remote Work Arrangement Policy
• Remote Work Arrangement Request Form
• Reimbursement Guidelines for Home/Office Equipment
• SU Work-from-Home Safety Checklist

Exception to Hiring Freeze Request Form - requests for new positions, backfill to existing positions, and fixed term extensions.

Onboarding

• AS-R Promotion Letter (updated March 14, 2024)
• AS-R New Appointment Offer Letter  (updated March 14, 2024)
• Bargaining Unit Offer Letter (updated April 23, 2025)
• CA Labor Code - DLSE Notice Form 2810.5 (Updated 6/17/24)
• Emergency Contact Form
• Exempt New Hire Offer Letter (updated March 14, 2024)
• Exempt to Exempt Transfer Offer Letter (updated March 14, 2024)
• Hourly Student Employee Sample Offer Letter (Updated 5/9/2023)
• I-9 Form
• Non-Exempt New Hire Offer Letter (updated March 14, 2024)
• Non-Exempt to Exempt Transfer Offer Letter (updated March 14, 2024)
• Non-Exempt to Non-Exempt Transfer Letter (updated March 14, 2024)
• Stanford Application (Updated 5/21/20)
• Temp-Casual Offer Letter (updated March 14, 2024)

Recruiting

• Job Posting Guidelines
• Job Posting Best Practices
• Job Posting Quick Tips
• Job Posting Text Template (updated May 2024)
• Post a Job Requisition Form
• Reference Check Template
• Request a New Position Number
• Search Summary Form

• Pay Periods and Pay Dates
• Timecard Instructions
  • Employee - How To: Enter Time and Leave for Non-Exempt, Bargaining Unit, Contingent, and Hourly-Paid Student Workers
  • Employee - How To: Enter Leave in Axess Timecard for Exempt Staff
  • Supervisor - How To: Review and Approve Employee Timecards in Axess Timecard
  • Supervisor - How To: Review Timecards for Part-Time Non-Exempt Salaries Employees
• Timecard Policies - Admin Guide
• Voluntary Meal Period Waiver (one-time request) (Added 10/30/19)
• Voluntary Meal Period Waiver (ongoing request) (Added 10/30/19)
• Winter Closure

• AS-R Renewal Letter (updated March 14, 2024)
• BU Step Increase Template (updated March 14, 2024)
• Fixed-Term Extension Template (updated March 14, 2024)
  • Fixed-Term Extension Request Form (updated 4/14/25) 
• FTE Change Template (updated March 14, 2024)
• JCRF_UHR Template
• Reclassification Letter Template (updated March 14, 2024)

• Webform Comments Template