New Staff

Recruiting a new staff? Below are resources that will help you in your role to onboard your new staff hire. Stanford Univsersity's Welcome Center also provides a wealth of information available for Managers and New Employees from the first day and beyond!

Before you can recruit a new employee, you will need to complete the following and submit to your HR Manager:

If this is a brand new position:

1. Request to Add Staff
2. JDEF Template
3. Request a New Position Number
4. Post a Job Requisition Form

If this is a replacement position:

1. Post a Job Requisition Form

If this is a Waiver:

1. Provide the Stanford Application and CV
2. Post a Job Requisition Form
3. Written Justification for waiving a posting

Once the new position or replacement job posting language is approved, the position is posted on Taleo for a minimum of 10 calendar days. For assitance with Taleo, please see the policy guidelines and job aids here.

Once a candidate has been identified:

1. Discuss salary offer with your HRM
2. Discuss start date with your employee
3. Generate Offer Letter
4. A Background Check must be requested, unless it is an internal transfer without an additional Education check
5. A Search Summary Form must be completed to fully close out the posted requisition

Once the Background Check is complete, we are now ready to begin the hire process:

1. Forward signed Offer Letter to your HRM
2. Create the PeopleSoft hire webform
3. Enroll your new employee in the Welcome Center

Fair Hiring FAQ

Salary Discussion Tip Sheet