New Staff
Adding a new staff position or backfilling an existing position? Below you will find the process steps to request approval to create the position, post, and start recruitment.
Prior to requesting a new staff position or backfilling an existing position, please complete the following and submit to your HR Business Partner:
If this is a new staff position:
1. Complete a JDEF
Complete a JDEF for the proposed classification, including the percentages of time and examples.
2. Complete the Post a Job Requisition Form
The Post a Job Requisition Form assists the Service Center in providing the required information to post your position on Taleo.
3. Request a New Position Number
After your HRM has approved your JDEF, complete the Position Approval Smartsheet Request Form and attach your completed JDEF and Post a Job Requisition Form for approval from the Dean's Office to Post.
If this is a backfill request:
1. Complete the Post a Job Requisition Form
The Post a Job Requisition Form assists the Service Center in providing the required information to post your position on Taleo.
2. Provide the job posting text
Provide the proposed posting text for the Stanford Careers website.
3. Submit a Position Approval Smartsheet Request Form
After completing steps 1 and 2, submit the Position Approval Smartsheet Request Form and attach your Job Posting Text and Post a Job Requisition Form for approval from the Dean's Office to post.
Once a candidate has been identified:
3. Generate Offer Letter
Offer letter templates are available under Forms and Resources.
4. A Background Check must be requested
Exception: internal transfers that do not require additional Education verification
Background checks can be requested on our request form. Offer letters must be attached to the form.
5. A Search Summary Form must be completed to fully close out the posted requisition
The Search Summary Form can be submitted here.
Hire the Employee
Enroll your new employee in the Welcome Center
For new hires and hires returning with more than a one year break in service
After the employee is hired in PeopleSoft, submit an enrollment form to the Welcome Center for the new employee welcome sessions held on Monday mornings. Enrollment forms are due on Thursdays by 11 a.m. for new staff attending orientation the upcoming Monday.