SU Paid Temps

Hiring a temporary or casual staff employee? Every temporary employee must have a Background Check on file unless otherwise specified. Effective January 1, 2018, a new California law requires that a written offer of employment must be provided to the candidate before a background check can be initiated. 

The new Temp/Casual Employee offer letter and additional attachments are provided below.

Casual Employees Defined

Employees on the university payroll appointed less than 50 percent FTE and work no more than 980 hours during the calendar year for all job assignments.

If performing technical, maintenance or service duties, the employee may be appointed less than half time for four consecutive months or longer.

Temporary Employees Defined

Employees on the university payroll appointed at 50 percent FTE or more for no longer than six consecutive months and work no more than 980 hours during the six-month period for all job assignments.

If duties are technical, maintenance, or service, employees may be appointed at 50 percent FTE or more for no longer than four consecutive months.

Offer Letter and Attachments

• Temp-Casual Offer Letter (Updated 4/10/23)
• Stanford University Application
• CA Labor Code - DLSE Notice Form 2810.5 (updated 6/17/24) 
• CA Division of Worker's Compensation - Time of Hire Pamphlet (updated 4/7/23)
• Confidentiality Agreement (updated 4/7/23)
• Emergency Contact Form (updated 4/7/23)
• Rights of Victims of Domestic Violence, Sexual Assault and Stalking (updated 4/7/23)
• Stanford University Onboarding Guide for Temp or Casual Employees (updated 4/7/23)

Resources

• AdminGuide 2.1.22 – Sick Time for Temporary and Casual Staff Employees
• AdminGuide 10.31 – Sick Time for Student Hourly Employees
• Information Sheet: Sick Time (updated 4/7/23)
• Temp/Casual Pay Structure (Updated 11/30/23)
• Temp/Casual Compensation System (Updated 11/30/23)