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2020 Bonuses in H&S

FY20 Bonus guidelines

Given the current financial constraints we have decided to scale back the bonus program for FY20. We recognize that the bonus program is significantly smaller compared to previous years, but due to the pause on salary increases and other compensation, our FY20 bonus program is being recognized as a one‐time exception.

The process to request a bonus will be like in previous years. It requires submitting a justification to recognize the work of high‐performing staff and their significant contributions. Please refer to the award amounts, criteria, and timeline below to submit a request.

Award Amounts

The following table should be used to determine recommended bonus amounts for both Year‐End Performance Bonuses and Project‐Specific Bonuses during FY20. The amount recommended should be commensurate with the achievements or contributions. Please note distinctions between award levels will be determined by the level of responsibility and magnitude of the contribution. Also, staff may receive bonuses in more than one category in FY20, but the total of the two combined may not total more than 8% of base salary. Note: a justification is not required if the recommended bonus amount is less than $2,000 (year‐end and project‐based bonuses combined). 

Year-End Performance Bonus Criteria

Bonuses in this category are awarded at the end of this fiscal year and recognize exceptional employees who have successfully completed their trial period.

BONUS AMOUNT CRITERIA FOR BONUS
6-8% of base salary

Performance consistently exceeded all objectives and expectations. Notable, highly
visible, and exceptional contributions were widely recognized (school‐wide and university‐wide contributions).

Note: Bonuses at this level will be awarded at the manager level and above.

4-6% of base salary Performance often exceeded all objectives and expectations. Excellent contributions were recognized at the school and or department/program level.
2-4% of base salary Performance met and often exceeded all objectives and expectations.  Solid contributions were recognized at the department or program level.

 

Project Specific Bonuses

Bonuses in this category are awarded to recognize exceptional results in the completion of a project by employees who have successfully completed their trial period. If a Year‐End Performance bonus is also awarded, the two combined cannot total more than 8% of base salary in a fiscal year. Note: Trial period employees are eligible for project‐based bonuses.

BONUS AMOUNT CRITERIA FOR BONUS

5% of base salary

  • Had lead role in successful completion of large scale/high profile special project with substantial impact.
  • Was responsible for a successful event of unprecedented magnitude that required extraordinary time and planning, as well as effort over and above the normal requirements of the job.
  • Was responsible for achieving a major objective ahead of schedule resulting in a breakthrough with unit wide impact.  

3-4% of base salary

  • Was a major contributor to successful completion of large scale/high profile project with substantial impact.
  • Played a significant role in a successful event of large magnitude that required extraordinary time and planning, as well as effort over and above the normal requirements of the job.
  • Was a major contributor in achieving a major objective ahead of schedule resulting in a breakthrough with unit-wide impact.

2% of base salary

  • Significant contribution to successful completion of large scale/high profile project with substantial impact.
  • Played a significant role in a successful event of large magnitude that required additional time and planning, as well as effort over and above the normal requirements of the job.
  • Was a strong contributor in achieving a major objective ahead of schedule resulting in a breakthrough with unit-wide impact.

 

Timeline

  • All recommendations (year‐end and project‐based bonuses) should be submitted using the request form and submitted to H&S HR no later than Friday, June 26th. The request form is also embedded below.
  • Recommendations will be evaluated by the HR team to ensure equity within the workgroup and H&S.
  • Departments/units will be notified of approved bonuses by July 10th. Bonus webforms will be processed by the HR team for the pay period ending July 15th.
  • Bonus letters should be provided to employees by July 21st and a copy should be uploaded to the HR Box folder that has been shared with you for the employee’s personnel file by July 30th.